OUR UPPER AND LOWER HALLS

pic19
pic20
pic21

ST. PAUL’S ANGLICAN CHURCH

HALL RENTAL INFORMATION AND POLICY

KEY POINTS
Location:  St. Paul’s is located at 54 St. Paul’s Crescent, Barrie, Ontario at the corner of Yonge St. and Mapleview Drive East.  We have good access and parking facilities.

Wheelchair Accessibility

Both the Main Hall and Lower Parish Hall are wheelchair accessible.There is an elevator on the premises to enable access to the lower parish hall. Please note: the washroom in the lower parish hall is not wheelchair accessible.

Hall Set Up and Take Down

If you wish the hall to be set up for an event, an additional fee will be charged.  Groups doing their own hall set up are asked to reconfigure the room (as per diagram on storage room wall) with eight round tables placed about the room and one 6 ft table between the two kitchen doors.

Audio Visual

St. Paul’s has a large screen TV and DVD facilities in the hall.  Audio visual services can be added to a hall rental for an additional fee.  A parishioner trained in using the equipment will assist.

Clean up following an Event

The renter is expected to leave the hall and kitchen in a clean state following their event.

Payment Schedule

Payment in full is required at least 2 weeks before an event. An event can be reserved on our calendar but cannot be confirmed until payment is made.

Decorations

Attach any decorations by masking tape or sticky putty only. All decorations must be removed prior to leaving the hall. Only light weight decorations may be hung from ceiling or light fixtures

Other

Unless authorized by the Incumbent, renters of either the main or lower parish halls are not allowed admittance to the Church proper. Rental of one hall does not provide for the free use of the other hall.

HALL RENTAL FEES
MAIN PARISH HALL

No Alcohol Alcohol is Served
Full day $375.00 Full day $800.00
Half day (4 to 6 hours) $275.00 Half day (4 to 6 hours) $425.00
Less than 4 hours $200.00 Less than 4 hours $300.00

Groups such as a “wedding” wishing to decorate the parish hall the day prior to the event may do so at a special “set up rental fee” of $200.00.

LOWER PARISH HALL

No Alcohol Alcohol is Served
Full day $250.00 N/A
Half day (4 to 6 hours) $150.00 N/A
Less than 4 hours $100.00 N/A

If both the lower and main parish halls are required, a 10% discount will be given on each hall rental. Special Rates will be made for Parish and Community Groups. Permission of the Church Executive Committee and the Diocese of Toronto is required for groups using our halls on an ongoing basis.

Insurance Fee

All events must be insured.  If a group renting the hall does not have their own insurance, then insurance must be taken out through the Anglican Diocese Insurer, Marsh Insurance.  There is an online procedure for applying for this insurance.  More information is available from the Church Office.  Insurance rates are based on a sliding scale depending on the nature of the event, the ages of those attending and whether or not alcohol is served.  Insurance arrangements must be completed two weeks before the date of an event.  A copy of insurance coverage for each event must be given to the church office.  If a group renting the hall has their own organizational insurance, a copy must be supplied to the church office naming the Incumbent and Churchwardens of St. Paul’s Anglican Church and the Incorporated Synod of the Diocese of Toronto as parties insured on the date in question.

MAIN PARISH HALL

Dimensions:
2,400 square feet: 40 ft wide by 60 ft long, ceiling height: 9′ 6″ high

Allowable Attendance
250 Reception (standing)
· 200 Banquet at 60″ rounds for 8 people (with no dance floor)
· 250 Theatre Style
· 40 U-shape

Features: Air Conditioned

Equipped kitchen with:

2 Stoves,  2 Refrigerators, Freezer, 2 sets of double sinks, 80 cup Coffee Urn and 55 cup coffee urn, 2 Warming ovens, Microwave oven. Dishes, glasses, serving pieces

Kitchen Facilities
General Rules for Use of Kitchen are posted in the kitchen and are to be strictly followed. Coffee, tea, sugar, milk and cream are to be provided by group.

Linens
Table clothes are not provided.  Single use outside groups are to leave dish towels and cloths to be laundered by St. Paul’s

LOWER PARISH HALL

Dimensions: (Please note that there are 2 pillars in this room)
684 square feet: 19 ft wide by 36 ft long, ceiling height: 8 ft

Allowable Attendance
66 Reception (standing)
50 Banquet at 60″ rounds for 8 (with no dance floor)
65 Theatre style
12 U-shape style
10 Boardrom style

Features:
Air Conditioned

Equipped kitchen with:

Stove,  Refrigerator, Double sink, Microwave oven, 40 cup Coffee Urn and Dishes and glasses

Kitchen Facilities
General Rules for Use of Kitchen are posted in the kitchen and are to be strictly followed. Coffee, tea, sugar, milk and cream are to be provided by group

Liquor Permits
Special Occasion Permits are issued from select LCBO stores. Please call 705-722-1137 or 705-722-1046 for more information.

For more information please visit the Special Occasion Permit section of the Alcohol and Gaming Commission of Ontario’s website.

You will also be able to download the Application Form for a Special Occasion Permit in PDF format on that website. This permit must be displayed behind the bar in the hall at all times during the function.

Bartenders:
The renter must purchase insurance from the church’s insurance company, indicating that alcohol will be served at the event. With the purchase of this insurance, the church is absolved from any liability and the renter assumes total liability for any accident or injury resulting from the actions of someone who is above the legal alcohol limit.

The following is strongly recommended:

Only bartenders with SMARTSERVE accreditation be used. SMARTSERVE bartenders are available from Georgian College by calling 728-1968 ext. 5280. Bartenders with SMARTSERVE have the right to refuse drinks or to call police if problems arise.

SMARTSERVE bartenders are the only ones to serve alcohol at the event. This is to

protect your liability and the health and safety of your guests.

If there are more than 100 guests, then 2 bartenders are required.

The last call for drinks is 11:30 p.m. The bar is to close at midnight.

pic22